PRINT

Nobody knows how many printers you have.

Not even IT.

The print audit that matches reality. Whether you are a company with a large estate of printers, MFPs, scanning and document management – or the IT reseller or MPS dealer who runs that estate for customers – the starting question is the same: does the register match the building?

Ask an IT director how many laptops the company has and you get a number. Ask how many printing devices and you get a guess. The fleet sits on every network, prints all day, and appears in no asset register that matches the building – devices move, get added by a department, retire without anyone recording it, and the non-networked ones were never in any system at all.

The reason is simple: the fleet belongs to everyone and to no one. IT has the devices, finance has the invoices, procurement has the contracts, the departments have the machines. Nobody owns the whole picture – and often the whole thing is subcontracted, leaving the company without a way of its own to follow up or improve.

The partner who runs the fleet usually knows exactly what happens. The question is whether the customer has it under control: costs, security, sustainability reporting – sometimes built on not much more than a guess.

What has changed in the last 30 years?

More and more customers are tech-minded and want to control their own fleet – because the tools are finally there, and AI closes the data loop.

The most important part of printing is no longer print. It is the data it transports - and the new ways to do that. Is your data supported by the correct system? yes maybe probably not ✓ Which machines do I have? ✓ How much do the machines print – so I get billed? ? Analysis of the evolution? ? How happy are my users with the system? ? A strategy for our document future – even for when the company gets sold? How optimised are digitised documents today – and what do we want tomorrow? Who is missing what? The real cost – accounting compared with machine data? Where your current system stops is where the new technology starts. Faster. Cheaper. Better.

The most important part of printing is no longer print.

It is the data it transports – and the new ways to do that.

What needs optimising today:

  • The shortest road for every document – email and scans move data; paper moves atoms.
  • The place where you keep the few that matter – to decide, and to keep track.
  • The link to your calendar, where a document needs a follow-up.
  • The transport cost reductions.
Four questions every company should be able to answer. Virtually immediately – from your own data. “How many devices do we have?” Answered automatically: every connected device found and read - no project, no disruption. “Does the register match the building?” One quick walk verifies every device - including what no network sees - and asks your people what works. “What does it really cost us?” One combined report: costs, waste and circular economy - one version of the truth instead of three. “What is our strategy on these fronts?” • Digitisation improvements • AI strategy, followed up with comparison reports • Current and future costs • Illegal supplies? • Supplies delivered on time • Recycling documented Every answer from your own data – not from somebody's estimate Faster. Cheaper. Better. Optimising print is a different task than 30 years ago - the technology for the new one is here.

There are now new technologies that can help you do this faster, cheaper, better.

The scan is automatic; the walk is deliberate – that combination is why the register matches reality. After the audit, the automated scans keep the cost and waste reporting flowing. And when you want to go deeper: In-Map, the detailed device-by-device analysis – a separate step, at a separate cost.

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START WITH FLOW

PREFER EMAIL? Write directly to Jan: jdk@2clixz.com

THE FOUNDER

Jan De Kesel

I spent 30 years in the print industry and never met a company whose printer register matched its building. FLOW is the system I built so what a business knows – about its machines, its costs and its people – finally gets written down

FOUNDER, 2CLIXZ
ENTREPRENEUR OF THE YEAR, BELGIUM 1995

START WITH FLOW

PREFER EMAIL? Write directly to Jan: jdk@2clixz.com